Medical Inventory and Procurement Officer

The David Nott Foundation is a UK charity dedicated to training surgeons in conflict zones and austere environments, giving them the skills needed to save more lives. We do this by delivering our Hostile Environment Surgical Training (HEST) courses in territories affected by conflict, such as Palestine, Iraq, Syria, Yemen, Somaliland and Ukraine. Since 2016, our faculty of trainers have upskilled over 2,007 doctors in 17 countries.

Job title: Medical Inventory and Procurement Officer

Summary: This role is an essential part of the success of the programmes delivery here at the Foundation. The Medical Inventory and Procurement Officer will be responsible for managing our global training and logistics HQ where the David Nott Foundations surgical training equipment and other is kept. This space will be owned by you.

Accountability: Initially this role will managed by and accountable to the Programmes Manager with some support provided to the Head of Operations.

Responsibilities:

Responsibilities include, but are not limited to the following

Inventory management

• Maintain and manage inventory records for all items in a clean and tidy store.
• Ensure safety and security of access into the store at all times.
• Conduct regular stock checks and audits to ensure appropriate accuracy of inventory records.
• Monitor stock levels and reorder items as needed to prevent shortages and to ensure we can deliver training at reasonably short notice if required.
• Communicate stock and inventory issues to management.

Procurement

• Source and purchase the small and single use items through our list of current suppliers.
• Develop and maintain relationships with current and future suppliers and vendors.
• Ensure all procurement activities comply with the organisation’s policies, procedures and environmental and sustainability ambitions.
• Research and obtain quotes and negotiate prices for new stock items to ensure cost effective purchases.

Support training and events

• Work with the Programmes Team to understand upcoming trips and what kit will be required for these training courses, as well as support with packing the kit ready for travel.
• Work directly with heads of Faculty and Director of Product in the training section to better understand equipment needed for training.
• Work with the Communications and Engagement and Fundraising teams to ensure that there is kit and supplies for fundraising events, TDNF and FDNF conferences, meetings and other training events.

Development

• Devise ways to optimise inventory management.
• Work with Programmes Team to understand and anticipate needs for upcoming courses.
• Work with Faculty and others to understand new equipment that will further support the success of our training offerings.

Wider support

• Across the charity we all pitch in to help different teams and areas of This may mean you attend and support with the delivery of other teams’ activities and events. From time to time, you may also work with another team for a fixed period of time or collaborate on a project to ensure we deliver on our mission for safe and skilled surgical care for all. We think this is a good way to gain experience in different areas of the organisation and enhance your professional skills. Willingness to occasionally travel where we work is required.
• There is also a requirement that this role will manage aspects of the day-to-day running of the office in support of the Head of Operations, this will include procurement of office supplies, stationary and other things that support the smooth running of the office.

 

Person Specifications:

Communication

• Ability to communicate effectively with people at various levels of their careers.
• Ability to develop and maintain relationships with suppliers and manufacturers.
• Ability to communicate effectively about medical inventory needs and developments.

Initiative and Problem-solving

• Identifies problems and suggests potential solutions.
• Proactive in seeking feedback and enhancing processes.

Developing Self and Others

• Creates and commits to personal development plans to address strengths and weaknesses, using feedback to strengthen plan.

Role Specific Knowledge and Skills

• Essential – Medical background, as this role requires understanding and identification of a wide range of medical equipment and instruments.
• Essential – Good working knowledge of Microsoft.
• Essential – Adhere to all policies set pit in the charity’s staff.
• Essential – Capable of adapting quickly to new systems and interfaces.
• Essential – Ability to communicate effectively with those in the team and others.
• Desirable – Data management and forecasting.

Role specific Experience and Qualifications

• Essential – Experience of working with medical inventory and stock as a clerk or officer.
• Essential – Medical Background, experience working with clinicians.
• Desirable – Experience of using inventory management.

 

The role holder must have the right to live and work in the UK, and they must not have any
restrictions on their international travel through dual nationality or an entry ban in any country
within which the Foundation might, in future, operate.

Salary: £32000-£35000, depending on skills, attributes, and experience, plus an annual personal development fund of £2000 and membership of a workplace pension scheme.

Contract Length: Permanent, with an initial probationary period of three months.

Application Details: To apply, please send a copy of your CV and a cover letter (no longer than 2 pages) stating why you want this opportunity and detailing how you meet the person specification above. Please send all applications to [email protected] quoting ‘Medical Inventory and Procurement Officer’ in the subject line.

Application deadline: Midnight 24 November 2024